Oral Presentation Guidelines

All oral presenters should be prepared to upload their presentation into the OARSI Speaker Ready Room on-site in Liverpool at least 4 hours prior to their scheduled presentation time.

Information regarding uploading presentations to the online Speaker Ready portal prior to arriving in Liverpool will be available in the upcoming weeks. Invited Speakers and abstract presenters will be sent an email with presentation reminders and instructions on using the online Speaker Ready portal.

Questions & Answer

Invited Speakers should prepare to leave 5-10 minutes at the end of your presentation for Q&A. 

Abstract presenters should prepare to leave 2-3 minutes at the end of your presentation for Q&A.

Disclosure Slides

OARSI requires all invited speakers to include a disclosure slide at the beginning of their presentation. The OARSI disclosure slide will be sent to you via email.

What constitutes your need to disclose?

  • If In the past 12 months, have you or your spouse/partner had a financial relationship with any commercial interest.
On-Site Speaker Ready Room

Production Resource Group requests that all presenters use PowerPoint™ Presentations. All meeting rooms will be provided with presentation computers and will be networked to a central server located in the Speaker Ready Room.

Presenters are encouraged and expected to bring their own memory device to the Speaker Ready Room, where they will have the opportunity to review their presentations or make any last-minute changes. During this time, you are able to edit your presentation. As well, please verify that all fonts appear as expected and that all sound or video clips are working properly. When the presentation is to be given, the file will be accessed via the conference menu on the computer in the
meeting room. Once the presentation is launched, the presenter will control the program from the podium using a computer mouse.

Guidelines for Preparing PowerPoint™ Presentations

Please include your contact information on the final slide. This slide can be either hidden or deleted on show site after you have checked-in at the Speaker Ready Room.


  • Stop by the Speaker Ready Room prior to your presentation!
  • Take the time to review, rehearse, and finalize your presentation.
  • Include any external files that are utilized in the same folder as your presentation – e.g. movie files.
  • When creating your media for transportation, copy the entire folder to your memory device.
  • It is highly recommended to make a backup copy of your files and transport your media in a separate piece
  • of luggage.

Note: If you have movies in your presentation, it is important that you verify the file in the Speaker Ready Room before the time of your presentation. In the instance that you are using PowerPoint 2010, which allows for embedding of video into the PowerPoint presentation, it is suggested that you bring the separate video files with you – in case of any issues.


  • Presenters are allowed to use Prezi to present, if desired.
  • Please come by the Speaker Ready Room in advance to test the presentation.


After you put together your presentation save it. Then:

  1. Go to Design on the top Tab
  2. Go to Slide Size and click on it
  3. You will see the choice of 4:3 or 16:9
  4. Whatever size it currently isn't on, change to that size
  5. Save the presentation with another name or the name plus 4:3 or 16:9
  6. Go through the new presentation and correct the sizing and placement of your photos
  7. When you arrive at your talk determine whether you need a 4:3 or a 16:9 presentation and use the
  8. correct one.

Regardless of whether you take your computer or a thumb drive include both your 4:3 and16:9 presentations.


  • USB ports on the computers have security to prevent files from being copied back to devices.
  • Cameras and video equipment are NOT permitted in the Speaker Ready Room.
  • All files on the computers are deleted at the end of the conference.


  • Highly recommended fonts to use: Times New Roman, Arial, and Tahoma.
  • We only supply fonts that are included in the base installation of Windows.
  • Usage of fonts not included in Windows can lead to words that bleed into graphics or bullet points that may
  • be of the wrong style.
  • Any fonts other than those not included in Windows will need to be embedded into your PowerPoint
  • presentation.

If you are creating your presentation on an Apple computer, please be aware of the following matters:


  • QuickTime is not native to Windows computers.
  • Highly recommend to have your video files converted to .mp4 (h.264) – in order to allow for proper operation in PowerPoint for Mac or PC.

Use common image formats: JPG, PNG, and GIF.


  • Use common fonts: Times New Roman, Arial, and Courier.
  • Pre-installed and custom fonts will not translate properly on a Windows machine.

Use simple entry animation effects: fly in/out, appear, and dissolve.

PRG Audiovisual Contact Information

  • For technical questions:
  • Phone: (720) 440-8330
    • ask for the IT Department